The role
As the Senior Human Resources Generalist, this role will be the primary resource for California Human Resources support. Additionally, this role will lead and/or support core national HR functions and projects and work closely with the global HR team.
Primary Functions
- Act as the primary point of contact for all California HR related questions and provide guidance on policies and procedures. Work closely with the Senior HR Manager and Head of US HR on all leaves, performance management, and employee relations issues.
- Advise and collaborate with Business Services leads, Office Managers, and Secretarial Supervisors to address HR related issues and the performance management of their team members.
- Respond to requests for federal, state, and local leaves of absences, prepare the necessary paperwork, and engage with the employee before, during and after their leave to ensure they are fully supported and are successfully transition back to work.
- Ensure the firm is fully compliant with all local, state, and federal labor law guidelines and regulations.
- Manage the mid-year and annual appraisal review process for all employees. The role will work closely with the HR and Finance teams to generate, coordinate, and communicate the necessary documents within the agreed timeframe. Attend moderation meetings to ensure feedback is gathered and appraisal ratings are consistent across teams. Collate feedback and assist with drafting and reviewing appraisals where necessary. Attend appraisals for secretaries, business services staff, and associates as required.
- Oversee the onboarding and assist with the orientation of all California employees. Maintain regular contact to ensure they are properly integrated with their teams.
- Meet with all California based new hires to conduct their HR and benefits orientation and address their questions.
- Complete exit interviews and assist with the departure process for all employees.
- Prepare change in terms letters and other miscellaneous correspondence for existing employees.
- Assist the Head of HR with the preparation and coordination of the annual compensation review process for all US employees.
- Conduct first stage interviews and assist with the selection of candidates.
- Liaise with the Payroll department to provide key information and address questions raised by employees.
- Oversee California non-exempt timesheets to ensure individuals are taking the appropriate rest and meal period breaks and contacting individuals and their managers to discuss when appropriate breaks are not being taken.
- Manage the US anti-harassment and discrimination training process across all US offices. Ensure that all external or internal training is provided to new hires and mandatory refresher training is scheduled for all existing employees and partners.
Specific Skills Required
- Able to maintain strict confidentiality of the firm's internal, personnel, and client affairs.
- Highly proficient in all standard office software, including Outlook, Word, and Excel.
- Excellent attention to detail together with a methodical and organized approach.
- Strong communicator, both verbally and written, at all levels in a clear and concise manner.
- Able to handle queries efficiently with diplomacy and tact, gaining confidence of partners and staff with the desire to work as part of a team but equally able to work independently.
- Able to manage fast-paced workload effectively, prioritize and manage conflicting deadlines, and move projects forward under tight deadlines while handling multiple, detailed tasks.
- Able to influence and build strong working relationships with internal clients and colleagues in a collaborative and supportive manner.
- Able to escalate issues as appropriate and present and communicate issues effectively along with logical solutions for implementation.
- Solutions focused, proven initiative, proactive approach and independent thought.
- An enthusiasm to increase and maintain knowledge of HR compliance and California labor laws as well as the other states in which the firm operates.
- Flexibility to work outside of standard hours, when needed.
Experience and Education Required
- A minimum of seven years of generalist HR experience
- Bachelor's Degree
- A comprehensive understanding of California labor laws
About Withersworldwide
Withersworldwide has been acting for successful individuals, families and institutions for over 100 years. We advise clients on their business and personal legal needs both at home and abroad. In this fast moving and increasingly regulated world the need for integrated and timely advice has never been more urgent.
We are recognized as the only dedicated international law firm for successful people, their families, their businesses and their philanthropic work. With offices in Europe, Asia, the United States, Australia and the Caribbean we provide coverage that other law firms focused on the individual cannot. We continually look for opportunities to ensure we are based in the same locations as our clients and their wealth. We have represented 42% of the Top-100 ‘Sunday Times Rich List’, as well as a significant number of the top 100 people listed in the US (Forbes) and a significant number in the Asian (Hurun) Rich List.
Equal Opportunities Employment Statement
It is the policy of Withers Worldwide to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of ethnic origin, religion, sex, age, sexual orientation or disability.
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