Corporate Secretarial Executive

About Withers KhattarWong LLP

Withers KhattarWong LLP is amongst the largest international law firm in Singapore.  We are a fully integrated global law firm with lawyers located across five continents in 17 offices.

Our broad global platform allows us to guide clients through the legal challenges inherent in the ever-changing international landscape. As our client, you will receive quality advice on diverse legal and tax issues through the services of one law firm with a single communication.

Internationally, we have made a reputation for ourselves as the leading law firm for private capital; our clients include public and private companies founded by successful families, MNCs, financial institutions, international brands, family offices and HNWIs, charities and not-for-profit organisations, amongst others. We pride ourselves for our role in helping our clients achieve success.

The team

Our Singapore and London offices have full company secretarial ('CoSec') teams which provide expert services to support clients both directly and indirectly through the various teams and departments within the Firm.

In Singapore, the team is an integral part of our large corporate and private client practices.  They provide company secretarial services to our private and publicly listed clients owned by the Firm's ultra-high net worth and corporate client base. 

The role

This role will provide efficient corporate secretarial services to public and private listed companies.  It involves managing and overseeing a broad portfolio of clients from inception to dissolution.  

The role will involve:

General Corporate Secretarial Support

• Management of end-to-end corporate secretarial functions from incorporation, including, but not limited to:
  • amendments to company constitution
  • share allotment and/or share transfers
  • preparation of board meetings and AGMs documentations (eg. minutes, resolutions and articles of association)
  • Filing of Annual Returns
  • maintenance and upkeep of statutory registers

This list of duties and responsibilities is not exhaustive.  It is intended to describe the general content of, and requirements for the performance of this position and as such, the role may also include the undertaking of additional tasks as required.

Key Skills and Experience

• Experience in an established CoSec practice, ideally within a professional services environment
• ICSA qualification is essential and membership with SAICSA will be highly regarded
• In-depth ACRA knowledge as well as working knowledge of other corporate entity management platform
• Experience in handling corporate secretarial matters for SGX listed companies, and familiarity with SGX listing rules, is preferred. Otherwise, in house training on the job will be provided
• Enthusiastic about providing exceptional client (external and internal) service
• Strong commercial awareness, financial aptitude and with the integrity to handle highly confidential information appropriately
• Excellent communication skills and high levels of interpersonal skills, and of course, able to stay calm under pressure
• Organised, conscientious and highly detail-oriented and
• Technically competent and importantly, an ability to use your initiative to adapt and think laterally
• Enjoy being a team player, with a flexible and can-do attitude and approach
• Self-motivated and goal focused, you will enjoy change and variety, and thrive under pressure

The Essentials

• The Corporate Secretarial Executive reports into the Corporate Secretarial Manager.
• From time to time, the incumbent will have the opportunity to be involved in our wider firm social & cultural activities.  We think this is a great thing!
• Our Firm operates under a 'Mobile Working' arrangement.  As such, and with due consideration for the needs of the business, requirements for in-office activities as well as maintaining strong engagement with the team and colleagues within the office, the Corporate Secretarial Executive will have the opportunity to divide their time working in or external to the office.
• Business hours:  Monday to Friday, 9:00am to 6:00pm however given the nature and scope of the role, flexibility in availability is required.
• We provide 25 annual leave days per annum + an annual "Wither's Day"

About Withersworldwide

Withersworldwide has been acting for successful individuals, families and institutions for 125 years.  We advise clients on the full range of their business, personal and philanthropic legal needs, both at home and abroad. With offices in the key financial centres of Europe, Asia-Pacific, the United States and the Caribbean, we provide coverage and services that other law firms focused on the needs of the individual cannot.  We have represented 66% of the Top 100 in The Sunday Times Rich List, 25% of the Forbes 400 List, 35% of the Hong Kong Forbes Rich List and 35% of Forbes Asia's Richest Families list.

Information for Recruitment Agencies

Withersworldwide endeavours to recruit and fill vacancies directly. However, when we do need to engage with agencies, Withersworldwide operates a preferred supplier list and will not be accepting unsolicited applications from non-PSL agencies for this role.

Equal Opportunities Employment Statement

It is the policy of Withersworldwide to provide equal opportunities for all employees in relation to recruitment, training and promotion.  Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of ethnic origin, religion, sex, age, sexual orientation or disability.