Executive Assistant to Global Head of Founder Practice (San Francisco, Los Angeles or San Diego)

Summary

We are building a practice in San Francisco to represent Silicon Valley founders and CEOs personally and scale this practice globally. This is an opportunity for you to play a key role and get in on the ground floor as we launch this exciting practice.  This is the ideal opportunity if you are someone who is curious about the law, passionate about customer service, and enjoy working with the top leaders in Silicon Valley.  If you are interested in the business side of law and marketing and you are comfortable with leveraging technology, this is the role for you!

You will be working closely with one of our Senior Partners, who is also the Global Head of the Founder Practice. In addition to being known as one of the top lawyers in Silicon Valley for representing founders, our Global Head of the Founder Practice has also been general counsel for three technology companies (including the first GC of LinkedIn).  He is passionate about tech and is looking to build a culture for the Founder Practice that more closely resembles an agile startup rather than a law firm.

In this role, you will be an integral member of the team, working side by side and acting as the Global Head's right hand person.  This position is much more than your typical Executive Assistant role.

Key responsibilities

Client service and gatekeeper

You will play a key role in the onboarding of new clients and often act as the first point of contact, speaking directly with clients before an attorney does.  We are also sometimes responsible for coordinating the right team of lawyers to meet a client’s needs. You will work with lawyers across our firm, and when necessary counsel from other firms in order to meet our clients’ needs.

Marketing

You will work with the firm’s Marketing Team and lawyers to market the Founder Practice through the Founders Counsel Podcast, events, conferences and social media.

Data Analysis

You will assist in analyzing data regarding our clients so that we can be more efficient and be pro-active rather than reactive in response to client needs.

Qualifications

Law firm experience is not required. In fact, the ideal candidate will have worked in a legal department of a fast-growing technology startup. If you have experience as an executive assistant to a paralegal, or attorney in a company or law firm, that would also be excellent experience. This could also be the ideal job for you if you are someone who is interested in going to law school at some point and you are looking for insight and experience in the legal profession. In addition, this position offers the opportunity for growth and development as we continue to grow our team.  

Experience and skills needed

• You are passionate about customer service. You like helping people solve their problems. Sometimes our clients have emergencies and need us – the idea of this energizes you, regardless of when. 
• You are personable and connect well with others.
• You are proficient in Microsoft Office (Outlook, Word, Power Point), Adobe Acrobat and document management systems.
• Experience with Google Docs, Google Sheets, Google Slides and Excel. Very familiar with LinkedIn and social media.  Most lawyers struggle with Excel so you will need to be able to use it well.
• Transmit invoices and liaise with clients and assigned partner to address invoice related queries
• Maintain bill trackers throughout the billing process
• Process New Business Intake (NBI) requests, including obtaining all required information to complete risk based assessments for all new matters
• Submit conflict check requests to the Risk team and follow-up any requirements for further information
• You have meticulous attention to detail and are very comfortable proofing and drafting documents.
• You possess excellent verbal and written communication skills.
• You have experience with project management. You don’t need experience with Asana but you should be familiar with what it is and why it is important.
• You are a trusted partner, maintaining client confidentiality and professionalism at all times.
• Ability to work in a large global organization where process is important. That being said, you will also look for opportunities for creativity and to think outside of the box.  You will be comfortable troubleshooting and finding new ways of getting things done.

About Withersworldwide

Withersworldwide has been acting for successful individuals, families and institutions for over 100 years.

We advise clients on the full range of their business, personal and philanthropic legal needs, both at home and abroad.  With offices in the key financial centers of Europe, Asia-Pacific, the United States and the Caribbean, we provide coverage and services that other law firms focused on the needs of the individual cannot.  We have represented 46% of the Top 100 in The Sunday Times Rich List, 25% of the US Top 100 Forbes Rich List, 30% of the Top 20 Hong Kong billionaires in the Forbes World's Billionaires list and over 20% of the Forbes Asia's Richest Families list.

Our San Francisco office is growing.   In this role, you will be an important addition to our office and what we are seeking to build on the West Coast.

About Withersworldwide

Law.com International's Law Firm of the Year 2021

For 125 years, our firm has focused on and helped successful people, families, entrepreneurs, family businesses, governments and institutions negotiate the wide range of legal issues they face in their business and personal lives. Over time, we have gained valuable insights into the ways wealth can be generated, preserved, deployed and enhanced. We assist our clients in a variety of industry sectors including real estate, manufacturing, motorsport, luxury brands, sport, hotels and hospitality, technology, energy, art and cultural assets, life sciences, charities and philanthropy and financial services. With 18 offices our experience means we can see the global picture. We provide legal advice across a range of different practice areas including estate planning, personal and corporate tax and, corporate, banking and finance, access to capital (both private and public) both equity and debt, real estate, intellectual property, immigration, international trust structuring, philanthropy, luxury assets, international probate, public international law and international arbitration. 

COVID – 19 Vaccination Policy

Withers Bergman LLP requires all new hires to provide proof of being fully vaccinated against COVID-19 as a condition of employment.  Reasonable accommodation(s) based on medical or religious grounds will be provided to qualified candidates.  Candidates will be required to verify their vaccination status only after a conditional offer of employment is made.  Applicants should not provide information about their vaccination status or need for accommodation prior to receiving a conditional offer of employment.

Equal Opportunities Employment Statement

Withers Bergman LLP is an Equal Employment Opportunity employer.  Equal employment opportunity has been and will continue to be a fundamental principle at the firm. Employment at the firm is based upon personal capabilities and qualifications without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, or any other characteristic protected by federal, state, or local law.  The firm prohibits and will not tolerate any discrimination or harassment on the basis of any of these classifications or characteristics.

If you are interested in applying for employment and need special assistance or an accommodation to use our website to apply for a position, please contact the firm at 203 789 1320 or email us.recruiting@withersworldwide.com with your request.  Determinations on requests for reasonable accommodation are made on a case-by-case basis.

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