Apprentice Administration Assistant

Withersworldwide

Job title: Apprentice Administration Assistant

Location: London

The Role

We are looking for an efficient and methodical individual to provide general administrative support to the firm.  This role would suit an enthusiastic and pro-active person, who is keen to learn and develop their administration experience in a top international law firm. 

You must also be available to attend an in-person assessment day on Tuesday 12 August 2025. 

Please note this is a vocational apprenticeship position designed for candidates without a university degree therefore applicants with a bachelor's degree or higher qualification will NOT be eligible for this role.  

Areas of focus and responsibilities

• General administrative support to relevant division
• Assist with standard client file opening, conflict checks and related processes
• Assist with the monthly billing process, including producing billing guides and transferring time
• Preparing finance forms
• Preparing letters and enclosures ready for post, including couriers
• Photocopy, scan and print documents using the photocopiers/multi-functional devices (MFDs)
• Scan/e-file documents where required
• Assist with keeping e-files (and, occasionally, hard copy filing) up to date
• Data entry using the firm's client relationship management system, InterAction (i.e., entering details from business cards etc)
• Input information into Excel spreadsheets
• Assist other teams or support departments
• Any other ad hoc duties as required

Key skills and attributes

• Good written and verbal communication skills
• The ability to manage self and prioritise workload effectively, with the ability to multi-task
• Organised and accurate with a high level of attention to detail
• Computer literate
• Flexible attitude, enthusiastic and self-motivated
• Commitment to support others
• Ability to use own initiative
• Excellent timekeeping
• Good work ethic
• Commitment to complete CILEX Level 3 Business Admin qualification

The essentials

• Core working hours: 9:30am – 5:30pm
• Educated to GCSE standard (or equivalent), Maths and English (minimum)
• 12-week probation period
• 4 weeks' notice period
• Flexible benefit package
• Study day throughout the duration of the apprenticeship

About Withersworldwide

For the past 125 years, we have supported some of the world’s most remarkable individuals and organizations. What we do for them is exciting, because what they’re doing is exciting. Our working environment is flexible and agile, which suits them and us. And our culture is highly collaborative. We work hard together, but always with humour and balance. We listen to ideas, and nurture talent and creativity. We have over 200 partners and offices in 17 locations across the US, Europe and Asia-Pacific.

We’re helping our clients to shape the future. Can we shape yours too?

Information for Recruitment Agencies

Withersworldwide endeavours to recruit and fill vacancies directly. However, when we do need to engage with agencies, Withersworldwide operates a preferred supplier list and will not be accepting unsolicited applications from non-PSL agencies for this role.

Equal Opportunities Employment Statement 

It is the policy of Withersworldwide to provide equal opportunities for all employees in relation to recruitment, training and promotion.  Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race (including colour, nationality and ethnic and national origin), religion or belief, sex or sexual orientation.